Privacy Policy

The Breathwork Academy

Last updated: 3 November 2026

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1. Who we are

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The Breathwork Academy is the trading name of Billie Smith.

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We are committed to respecting your privacy and protecting your personal information. This Privacy Policy explains how we collect, use, store and protect personal information when you visit our website, contact us, make an enquiry, enrol on a course or participate in our services.

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This policy applies to:

• The Breathwork Academy website and online enquiries.

• The ROOTED Approach Breathwork Facilitator Training.

• Regulate To Thrive school programmes and education services.

• Individual breathwork, sound healing and wellbeing sessions.

• Workshops, events and other services offered through The Breathwork Academy.

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For data protection purposes, the data controller is:

Business name: Billie Smith
Email: billie@thebreathworkacademy.co.uk
Website: www.thebreathworkacademy.co.uk

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2. Information we collect

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Depending on how you interact with The Breathwork Academy, we may collect:

• Your name and contact details, including email address and telephone number.

• Information you provide through website contact, enquiry and enrolment forms.

• Professional background, qualifications and relevant experience.

• Information relating to course applications, participation and progress.

• Payment and transaction information where you purchase a service or course.

• Information you voluntarily share when enquiring about or participating in our wellbeing services.

• Technical information, such as your IP address, browser type and website usage data, through cookies and similar technologies.

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Where relevant to the safe delivery of breathwork or wellbeing services, we may ask for information about health, wellbeing or accessibility needs. This may include special category personal data, which receives additional protection under data protection law.

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We will only request information that is relevant to the service being provided.

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3. How we use your information

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We may use your personal information to:

• Respond to enquiries and requests for information.

• Process applications and enrolments for The ROOTED Approach Breathwork Facilitator Training.

• Deliver online courses, teaching sessions and learning resources.

• Communicate important information about courses, bookings and services.

• Provide breathwork, sound healing and wellbeing sessions.

• Deliver Regulate To Thrive education programmes, where applicable.

• Process payments and maintain financial records.

• Improve our website, services and learning experiences.

• Meet our legal, regulatory and insurance obligations.

• Send marketing communications where you have agreed to receive them or where another lawful basis permits this.

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4. Our lawful basis for processing information

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We only process personal information where we have an appropriate lawful basis under UK data protection legislation.

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Depending on the purpose, this may include:

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Contract: Where information is needed to respond to a booking, process an enrolment or deliver a service you have requested.

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Legitimate interests: Where we have a genuine business reason to use information, provided this does not override your rights and interests.

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Consent: Where you have given permission for a particular use of your information, such as receiving certain marketing communications or processing special category information.

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Legal obligation: Where we need to retain or provide information to meet legal or regulatory requirements.

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Where we collect health or other special category information, we will identify and rely on an appropriate additional condition under data protection law.

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5. How we store and protect your information

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We take reasonable and appropriate steps to protect personal information against loss, misuse, unauthorised access, alteration or disclosure.

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Information may be stored electronically using secure systems and platforms used to operate our website, manage enquiries, deliver training and process payments.

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Access to personal information is restricted to those who need it for legitimate business purposes.

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We encourage you not to send sensitive personal information through general website enquiry forms or ordinary email unless specifically requested through an appropriate process.

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6. Who we share information with

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We do not sell your personal information.

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We may share information with trusted service providers where necessary to operate our business, including:

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• Website hosting and management providers.

• Online learning and video conferencing platforms.

• Payment processing providers.

• Email and communication services.

• Professional advisers, insurers or regulatory bodies where necessary.

• Relevant authorities where we are legally required to do so.

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These providers may process information on our behalf or in accordance with their own privacy responsibilities.

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We will only share information where there is an appropriate reason and lawful basis to do so.

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7. How long we keep your information

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We only retain personal information for as long as necessary for the purpose for which it was collected, including any legal, accounting, insurance or regulatory requirements.

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Retention periods may vary depending on the type of information and the service involved.

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When information is no longer required, we will securely delete it or anonymise it where appropriate.

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8. Your data protection rights

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Under UK data protection law, you may have the right to:

• Request access to the personal information we hold about you.

• Ask us to correct inaccurate or incomplete information.

• Request deletion of your personal information in certain circumstances.

• Ask us to restrict how we use your information in certain circumstances.

• Object to certain types of processing.

• Request the transfer of your information where the right to data portability applies.

• Withdraw consent where we rely on consent to process your information.

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To exercise any of these rights, please contact us using the details in this policy.

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9. Marketing communications

We may occasionally send information about courses, events, workshops and wellbeing services.

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You can choose whether to receive marketing communications. Where consent is required, we will ask for it separately.

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You can unsubscribe from marketing emails at any time using the unsubscribe link or by contacting us directly.

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Submitting an enquiry or enrolment application does not automatically subscribe you to marketing communications.

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10. Cookies and website tracking

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Our website is hosted through Wix. Cookies and similar technologies may be used to support website functionality, understand website usage and improve the visitor experience.

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Some cookies may be necessary for the website to operate, while others may be used for analytics, marketing or other purposes.

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Where required, we will ask for your consent before placing non-essential cookies.

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You can find out more through our website cookie settings and cookie notice.

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11. External websites and platforms

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Our website or communications may contain links to external websites and platforms.

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We are not responsible for the privacy practices of external websites. We recommend reading their privacy policies before providing personal information.

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12. Children's information

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Some of our education and wellbeing services may involve working with young people.

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Where personal information relating to children or young people is collected, we will take appropriate care to protect their privacy and handle their information in accordance with applicable data protection requirements.

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13. International transfers

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Some of the service providers we use may store or process personal information outside the United Kingdom.

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Where personal information is transferred internationally, we will ensure that appropriate safeguards are in place in accordance with applicable data protection legislation.

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14. Our ICO registration

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The Breathwork Academy pays the applicable data protection fee to the Information Commissioner's Office (ICO), where required.

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Our ICO registration details can be provided upon request.

Payment of the ICO data protection fee does not mean that the ICO has approved, accredited or endorsed our services.

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15. Contact and complaints

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If you have any questions about this Privacy Policy or how your personal information is handled, please contact us:

The Breathwork Academy
Email: billie@thebreathworkacademy.co.uk
Website: www.thebreathworkacademy.co.uk

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You also have the right to raise a concern with the Information Commissioner's Office (ICO):

Website: https://ico.org.uk/
Telephone: 0303 123 1113

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16. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our services, website, business practices or legal requirements.

The latest version will always be published on our website.